Billing & Shipping FAQs

Have a question before you order?

Below you will find some of our FAQs concerning ordering and shipping. Don’t see a question you had? Feel free to email us at: [email protected] If you would like live assistance we have a chat option available Monday – Friday, 9am – 5pm EST that can be found in the bottom right corner of all store pages.

We accept VISA, MasterCard, PayPal, cashier’s check, and electronic funds. Personal checks are not accepted. We generally do not accept institutional POs – please contact Zengar directly for exceptions. Please allow time for paper checks to be received and to clear—which can be up to 26 business days for US banks. We regret that we cannot process an order before payment is received. Please note that any currency exchange or foreign transaction fees associated with this purchase are charged by the credit card issuer directly and not Zengar. These charges can range from 1 – 4%, best to check with your credit card issuer for more information.

The selection of “Split Payment” will allow you to split the total charge over different credit cards (Visa or Mastercard only). Please note that all payments must be completed within 30 days. All charges process immediately, this is not a financing option. Please note that after 5 minutes of inactivity your cart may time out. To reactivate and proceed, please log out of your account completely, then log back in to activate a new session.

Orders are typically shipped from our facilities within 5-7 business days after payment is processed.  This time frame does include configuration time (each system is personally configured for each new owner) as well as thorough testing of the system and all components to ensure Quality Control.  Shipping time (i.e. the time your order takes to get to you) can vary depending on how long it takes to clear customs. Clients often receive their orders in as little as 7-10 days after leaving our facilities, but it can sometimes take significantly longer.  Unfortunately the customs clearance process is 100% out of our control.

All of our shipments are sent via FedEx.  North American orders for system bundles only do include shipping and the option of Free shipping will show in the checkout process if your order qualifies.  Shipping charges vary according to item, destination and service selected. Shipping options are shown in the checkout process and added to the total amount owing. Please note that all Customs & Import duties as well as any other cost associated with package clearance – which have nothing to do with shipping costs – are the responsibility of the purchaser, whether shipping costs are included in the price of the product or not.

Any package shipped to an address outside of Canada is subject to import taxes, customs duties and fees collected by the destination country, including the USA. These fees, plus any additional charges for customs clearance are the responsibility of the recipient. Sometimes payment will be required upon delivery, other times recipients will receive a bill in the mail (from FedEx who cleared the package on your behalf or a government agency) after the fact. We have heard of some states in the USA issuing state tax invoices to the client after the fact.  Zengar Institute Inc. has no control over these charges, nor can we predict what they may be. Customs policies vary widely from country to country so please contact your local customs office for more information. When customs clearance procedures are required, it can cause delays beyond original delivery estimates, sometimes significant ones. While we work closely with customs agents to provide them with the additional information/documentation they are requesting, Zengar Institute Inc. has no control over these delays, nor can we predict how long delays will be.

This error mean the transaction has initially been declined. This is very common with large purchases as well as purchases placed from outside of Canada. You will need to contact your credit card company to approve the charge before attempting again. Please ensure that you are still logged in and your cart has not timed out before proceeding a second time ($0 in your cart will indicate your session has expired).

All payments are initially held only as Authorizations on your credit card until our Order Desk has the chance to process your order (during business hours of 8am-5pm ET from Monday-Friday). Once we have processed the order this authorization will be “captured”, thus resulting in an actual charge. Sometimes your credit card statement may show both the authorization and the processed transaction at once, but rest assured this authorization will be removed (typically within 2 business days).

All sales within Canada are automatically taxed based on the provincial tax rates of your province.  Some US States have also adopted tax laws requiring any online merchants to collect taxes on their behalf.  If your State does require this you will see the tax automatically added in the checkout process.

We do have Financing options available on approved credit and within certain regions – more information can be found here.

Virtual or downloadable products will be confirmed/available to you for use once payment has been processed by our Order Desk.  All payments are initially authorized and do require a member of our team to complete and process.  Once this is done (during business hours of 8am-5pm ET from Monday-Friday) you will be sent your link/details to obtain your product.

Zengar is aware that many systems are placed as a result of people being introduced to NeurOptimal® from our existing trainers.  Sometimes a client of a trainer will decide they wish to purchase a system, or a colleague or friend.  The Ambassador program was developed as a thank you to our trainers for working with these individuals, spreading the word about NeurOptimal® and bringing new clients to Zengar. The Ambassador Program is open to all PASS members.  This excludes PASS Preview members. By being named by a new user as a person that helped them make their decision to purchase, the Ambassador can earn up to a 10% Ambassador Fee.  The Ambassador program is a great way for existing full PASS members to share their knowledge and supplement their income.  More information about the Ambassador program can be found here.

Representatives are members of our sales team who work with trainers/clients worldwide to spread the word about NeurOptimal® as well as guide any new clients through the decision making process and get started using NeurOptimal® themselves.

If you feel that a Representative(s), Ambassador(s), Staff Member(s) and/or anyone else played an active role in your decision to purchase a system we invite you to name them when you add the product to your cart. You will be provided a text box to do so on the product page. 

VISIT THE STORE

ZenPoints are earned as purchase incentives and are applied solely as discounts on future orders and have no monetary value.

In order to use your ZenPoints, simply login to your account at www.neuroptimal.com (using the same account you initially earned the points under – this is important) and the ZenPoints have been saved in there for online use. Once you add all items you wish to purchase to your cart, you will see the option to use your ZenPoints at checkout.

Once you click “Apply Discount” you can choose how many of the ZenPoints you wish to use (ZenPoints will be deducted as a discount on the items selected, any taxes and shipping will still be charged):

You can then proceed to the rest of the Checkout process and complete remaining payment due.

For more information on this form please visit Fedex’s information page here.

For those shipping orders to the USA with a cart total of over $2500 you will be required to fill out form 5106 for Customs. The lack of this completed form will cause delays in your shipment as your order will be held at the border.

You may find the form here.
Please submit completed forms to our shipping department at: [email protected].
Or if you prefer you may fax it to us at: 815-425-8517.
For a quicker turn around you may also fill out this form online here.

If you do not fill out and submit this form you will be provided one by our shipping department before your order is shipped. This form must be included with your shipment to clear customs.

While there is no extra charge or fee to submit this form, applicable Customs fees and taxes may apply. Those fees will be based on your government’s regulations. Thank you.

Instructions for Individuals (EN): Click Here
Instructions pour “Individuels” (FR): Click Here
Instructions for Buisnesses (EN): Click Here
Instructions pour les “Entreprises” (FR): Click Here

The Zengar Consent Form is an important step in our process to properly support our clients.

Please note that we have a new consent form that is required to be completed and submitted. This form was released May 1st, 2019.

If you have NOT completed and submitted the form please do so HERE.

For a video tutorial on signing the Adobe Consent Form please click HERE.

Please Note that any Orders you have placed for systems will NOT be shipped until this form is completed and submitted. Thank you.


Le formulaire de consentement de Zengar est une étape importante dans notre processus pour soutenir correctement nos clients.

Veuillez noter que nous avons un nouveau formulaire de consentement qui doit être rempli et soumis. Ce formulaire a été publié le 1er mai 2019.

La version française du formulaire de consentement peut être trouvée ICI. Veuillez noter que votre commande ne sera PAS expédiée avant que nous ayons reçu ce formulaire.

Veuillez noter qu’aucune commande de système ne sera expédiée tant que ce formulaire n’aura pas été rempli et soumis. On vous remercie.

We send all of our shipments via FedEx courier, which does not allow delivery to a PO Box as a signature is required. Please ensure a street address is provided for all Ship To addresses to avoid any delay in your order processing.